excel

STRAND 2: PRODUCTIVITY SOFTWARE B7.2.3.1.3. Setting Cell Datatype: Excel allows users to define the datatype of a cell based on the type of data they want to enter. Some of the datatypes include: Setting Cell Datatype: ➢ General ➢ Number ➢ Currency ➢ Accounting ➢ Date ➢ Time ➢ Percentage ➢ Fraction ➢ Scientific ➢ etc. Introduction To Electronic Spreadsheet How to Se...

Quiz Type

Practice

Subject

Computer Science

Level

Junior High School

Questions

20 questions

Created By

Samuel Nyantakyi

Quick Rules

Time limit: 10 minutes
Multiple attempts are not allowed
All questions must be answered to submit

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Question 1 of 20

Question 1

Multiple choice

In a financial report, you need to display amounts in different currencies. Which of the following steps would properly set the cell datatype to a currency that is not the dollar by default?

Select the cell, go to the Data tab, and choose currency.

Select the cell, right-click, and format as currency.

Select the cell, navigate to the Home tab and choose 'Number', then select currency.

Correct

Select the cell, use the Format Painter to copy currency formatting.

Explanation

To set the cell datatype to a specific currency, you must select the cell and navigate to the 'Home' tab to choose 'Number', then select 'Currency'.

Question 2

Multiple choice

You have a dataset where numerical values in Column B need to be analyzed for percentage growth. If these values are currently set as 'General', what would happen if they are not changed to 'Percentage'?

Excel will automatically convert them to percentages.

The calculations for percentage growth will yield incorrect results.

Correct

Excel will show an error message.

The values will display with a '%' symbol regardless.

Question 3

Multiple choice

A report requires that a long title span several cells in the header. Which is the most effective method to achieve this in Excel?

Adjust column width for each cell containing the title.

Use 'Wrap Text' in the cell with the title.

Merge the cells containing the title to create one large cell.

Correct

Leave the cells separate and vertically align each cell.

Explanation

Merging the cells creates one large cell that can display the title clearly without extra adjustments.

Question 4

Multiple choice

During a presentation, you notice that some numerical data are difficult to read due to their formatting. If you want to emphasize certain values, which formatting option should you consider changing?

Adjust the font size only.

Change the cell datatype to 'Increase Decimal'.

Apply borders and shades to highlight certain cells.

Correct

Use a different data tape altogether for numbers.

Explanation

Applying borders and shades can help emphasize and visually separate important data, making it easier to read.

Question 5

Multiple choice

You are analyzing sales data that includes various data types. If you need to calculate days until a due date based on information in a cell formatted as a Date datatype, which of the following best describes your approach?

Convert all cells to 'General' for calculations.

Use Date math directly on the Date cell to determine the difference.

Correct

Calculate outside of Excel using external tools.

Set the Date cells to 'Text' format to calculate.

Explanation

Using Date math directly on the Date formatted cell will correctly produce the difference in days.

Question 6

Multiple choice

You are required to prepare a report where text in a cell exceeds the cell boundaries. How will using 'Wrap Text' address this situation?

It will change the cell datatype to Text.

It will alter column width to fit the text.

It will adjust the row height to display the entire text.

Correct

It will delete any extra text that doesn't fit.

Explanation

Using 'Wrap Text' will adjust the row height, allowing the full content to be displayed in multiple lines without altering the column width.

Question 7

Multiple choice

In a scenario where you frequently enter data in specific columns, each designated for different data types (Text, Number, Date, Time), how would you efficiently streamline your data entry process?

Set the datatypes only before entering the data.

Leave the datatype as General to facilitate faster entry.

Set each column to the appropriate datatype before starting data entry.

Correct

Enter data without concern for organization and format later.

Explanation

Setting each column to the appropriate datatype before beginning data entry ensures that data is inputted correctly from the start.

Question 8

Multiple choice

If you are tasked with summarizing numerical data in a multi-column report, which cell formatting would be the most appropriate for the total amount at the bottom of the column?

Use the Accounting format to represent monetary figures.

Correct

Format cells as Scientific to show detailed values.

Keep it as General for simplicity.

Format it as Date to differentiate it.

Explanation

Using the Accounting format highlights the total as a monetary figure, which is suitable for summarizing numerical data in a financial context.

Question 9

Multiple choice

Considering the need to represent fractions in Excel, which datatype setting should be applied to a column intended solely for that purpose?

General

Fraction

Correct

Currency

Percentage

Explanation

By setting the datatype to Fraction, Excel will correctly interpret and display fractional numbers.

Question 10

Multiple choice

After entering erroneous value types in your Excel sheet, you find data alignment inconsistent. Which approach should you use to realign the data for better presentation?

Change all formatting to 'Text' for uniformity.

Align the text using the horizontal and vertical alignment options.

Correct

Merge cells randomly to hide discrepancies.

Leave it as is since data does not need formatting.

Explanation

Aligning text using the alignment options ensures a more professional and easy-to-read presentation of your dataset.

Question 11

Multiple choice

In a case where time entries are inconsistent, which action would best facilitate the understanding of scheduled events within the worksheet?

Convert the data type for time to General for consistency.

Keep time values as is in text format to avoid confusion.

Set the appropriate cells to the Time datatype to ensure clarity.

Correct

Merge time-related cells to enhance overview.

Explanation

Setting the cells to the Time datatype ensures that all time entries are formatted consistently, enhancing clarity.

Question 12

Multiple choice

When presenting data that includes both text and numbers, what is the most beneficial method to ensure an organized appearance?

Wrap text only in the cells containing numbers.

Use a combination of text alignment and 'Wrap Text' for clarity.

Correct

Format all cells to 'General'.

Only apply borders to number cells.

Explanation

Using both text alignment and 'Wrap Text' provides a clear and organized presentation of mixed data types.

Question 13

Multiple choice

If a cell's content exceeds its width and you want everything visible without changing the column width, what should you do?

Merge cells in the row to create one wide space.

Wrap text in the cell to maximize space utilization.

Correct

Set the datatype to General.

Resize the row height manually.

Explanation

Wrapping text allows content to be displayed in multiple lines without changing the column width, thus fitting everything into the view.

Question 14

Multiple choice

In a project tracking spreadsheet, the data teams entered are sometimes just simple placeholders. What should be the recommended datatype setting for placeholders that will later be updated?

Percentage

Text

Correct

Date

General

Explanation

Setting the datatype to Text allows for the flexibility needed for placeholder entries without enforcing any numerical constraints.

Question 15

Multiple choice

In a scenario where you have to present financial data at a meeting, which table format enhances understanding the best?

Only use plain numbers without formatting.

Include borders and different shades to separate sections.

Correct

Keep layout inconsistent to draw attention.

Use random merging of cells to create variety.

Explanation

Including borders and different shades helps organize and separate sections, making the financial data easier to navigate.

Question 16

Multiple choice

To ensure the integrity of financial calculations involving percentages, what action should be taken regarding cell formatting before data entry?

Leave the cells formatted as General.

Set the cells to the Percentage datatype before entry.

Correct

Only format after all data has been entered.

Convert cells to currency right away.

Explanation

Setting the cells to Percentage datatype before entry will ensure that all calculations involving percentages are accurately performed.

Question 17

Multiple choice

A project manager needs to report financial data in a spreadsheet. The manager has several currency values in different formats. Which of the following options should the manager choose to simplify the data presentation?

Setting all values to the 'General' data type.

Using the 'Number' datatype to present currency values.

Applying the 'Accounting' data type for consistency in currency presentation.

Correct

Selecting 'Text' for all cells to maintain flexibility.

Explanation

The 'Accounting' data type is designed to align currency values and is a suitable choice for presenting financial data in a clear format.

Question 18

Multiple choice

A student is working on a report in Excel and finds that a cell contains too much text to fit in the display. They must ensure that all text is visible without changing the column width. What method should they use?

Change the font size to make the text smaller.

Wrap the text within the cell to display it on multiple lines.

Correct

Merge the cell with adjacent cells to create a larger single cell.

Enable text overflow to display the text in adjacent cells.

Explanation

Wrapping text allows the content of the cell to be displayed on multiple lines without adjusting column width, ensuring readability.

Question 19

Multiple choice

During an analysis presentation, the team needs to show 60% of a total budget in a distinct manner. Which cell formatting would effectively convey this percentage visually in an Excel spreadsheet?

Using the 'Number' datatype to keep it as a numerical value.

Setting the cell format to 'Currency' to emphasize monetary value.

Formatting the cell as 'Percentage' to indicate relative size to a whole.

Correct

Selecting 'Scientific' to denote precision in representation.

Explanation

Formatting the cell as 'Percentage' provides a clear indication of size relative to a total, which is essential for budget presentations.

Question 20

Multiple choice

You are designing a complex spreadsheet with merged headers spanning several cells for clarity. What are the best practices to follow when merging these cells?

Merge all header cells but do not apply any alignment formatting.

Only merge headers that are in the same row and apply 'Center' alignment.

Correct

Merge headers across multiple columns and left-align the text for a straightforward layout.

Avoid merging any cells and keep all headers as individual cells for clarity.

Explanation

Merging headers helps create an organized layout, and using 'Center' alignment enhances readability in the spreadsheet.